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For event planners

Every event, from enquiry to final payment, on one record.

Event planners, wedding planners and production companies use SparkDesk to quote events, collect signatures, plan run-of-show tasks, track vendor costs and invoice in stages.

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Animated illustration with sample data.What the animation shows:
  1. On their phone, the client opens the Fernhill Studio client portal, where "Waiting on you" lists the "Statement of work: Brand refresh" approval.
  2. They open Approvals, choose Approve, add a note and confirm.
  3. The portal confirms the approval and the item leaves the pending list.
  4. On the desktop, the contract's approval step shows Approved with the client's note.

Sound familiar?

What gets fixed

Staged payments tracked in a spreadsheet
Deposit, progress and final invoices come straight from the accepted quote, and each payment is recorded against its invoice.
Enquiry forms that go nowhere
Forms with conditional questions and file upload create a lead or opportunity the moment they are submitted.
Vendor costs you cannot see per event
Log expenses with receipts against the event project and keep an eye on budget as you commit to vendors.
A hundred tasks in the final week
Event templates hold your standard checklist, so the timeline, owners and due dates are ready for every new booking.

How a job runs in SparkDesk

  1. 01 / Enquire

    An enquiry form creates the lead with the date, guest count and budget, and scores it so the best fits get a reply first.

  2. 02 / Book

    Quote the event from your packages, send the contract for e-signature, and invoice the deposit.

  3. 03 / Plan

    Build the event project from a template, assign tasks, share docs with the client and track vendor expenses.

  4. 04 / Close out

    Send the final invoice, record the payment, and keep the event in reports for next season's planning.

The features event planners use most

Where to start

The Team plan

Team covers 3 planners with approvals, expense reports and budgets, and a 100-user client portal. Add Business when you need People and HR.

$59/month

or $49/month billed annually

Compare plans

For event planners: questions

Something else? Ask us.

  • Can we track vendor costs per event?

    Yes. From Solo you can log expenses with receipts and link them to the event's project and vendor. Team adds budgets, expense reports and approvals.

  • Can couples or clients see their event plan?

    Yes. Share documents and project status in the client portal, where clients can also send requests and approve items.

  • Can I use SparkDesk on my phone on event day?

    Yes. Add SparkDesk to your phone's home screen and it works like an app, with a bottom tab bar, quick create, My work and push notifications. It installs from the browser; there are no App Store or Google Play apps.

Also see SparkDesk for agencies, consultancies and creative studios.

Run your next client project in SparkDesk.

Start a 14-day free trial of any paid plan. No card needed, and you can drop to the Free plan at any time.

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