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Contracts and e-signature

Write the contract and get it signed in the same place

Draft from your templates and clauses, fill in client details from the record, then send it for signature without a separate e-sign tool. The signed PDF and audit certificate stay on the contract.

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Included on every plan, including Free; contract approvals start on Team.

Animated illustration with sample data.What the animation shows:
  1. The client opens the signature request for "Statement of work: Brand refresh" on their phone and accepts the electronic records consent.
  2. They draw their signature with a finger and adopt it for the signature field.
  3. They complete signing, and the request shows as completed with a signed copy to download.
  4. On the desktop, the contract changes to Executed, both signers show as signed, and the signing certificate is added to the signed PDF with times and the signer's IP address.

The problem

Sound familiar?

How it works

From draft to signed

  1. 1

    Start from a template

    Contract templates with tag placeholders pull the client, project and amounts from the record. Insert approved clauses from your library.

  2. 2

    Review the versions

    Each change is saved as a version. Compare two versions side by side before you publish.

  3. 3

    Set up signing

    Assign people to signing roles, set the signing order and a sign-by date, then send by email or share each signer's private link yourself.

  4. 4

    Keep the record

    When every signer is done, the signing certificate is added to the signed PDF, and it stays attached to the contract.

In the app

The real screen

Captured from a demo workspace, not a mock-up.

A statement of work rendered on the agency's letterhead, ready to export as PDF or DOCX or send for signature
  1. Your letterhead and logo
  2. Export to PDF or DOCX
  3. Version and status

What you get

Clause library
Save the clauses you reuse, such as payment terms or ownership of work, and drop them into any contract.
Version history with a diff
See exactly what changed between versions, so nobody signs a draft by mistake.
Signing order and deadlines
Signers go in the order you set, and signing links expire at the sign-by date you choose.
Type or draw a signature
Signers type or draw their signature and confirm their consent, which is recorded with timestamps on the signing certificate.
Reminders and signing links
Signers get reminders, and you can copy a signing link or open the signing page to sign in person.
DocuSign or PandaDoc
If a client expects a dedicated e-sign service, send the same contract through DocuSign or PandaDoc instead.
Your branding
Branding profiles set the logo, header, footer and styles, and the signing page shows your logo, so contracts look like they came from your studio.
Export to PDF or Word
Export any contract as a PDF or DOCX file for your lawyer or the client's procurement team.
Linked to the deal
Contracts sit on the account and opportunity, next to the quote and the project they cover.

Read the documentation

Works with

Used by: consultancies, creative studios, event planners

Compare: vs Productive, vs HubSpot, vs monday.com, vs Notion

Contracts and e-signature: questions

Something else? Ask us.

  • Do I still need a separate e-signature tool?

    No. E-signature is built in. You choose the signers, signing order and sign-by date, signers type or draw their signature, and SparkDesk adds a signing certificate to the signed PDF. If a client prefers DocuSign or PandaDoc, you can send through those instead.

  • How do clients sign?

    Signers get their request by email, or you share their private signing link yourself. They sign the stored PDF of the contract version you published, on a page that shows your logo.

  • Can I see what changed between drafts?

    Yes. Every contract keeps a version history, and you can compare any two versions side by side.

  • Is an e-signature valid for my agreements?

    SparkDesk keeps the signed PDF with a certificate that records consent and timestamps. It is not a certified e-signature service; for agreements that need one, send through DocuSign or PandaDoc. Check with your lawyer for anything unusual.

Run your next client project in SparkDesk.

Start a 14-day free trial of any paid plan. No card needed, and you can drop to the Free plan at any time.

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