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Projects and time

See where every project stands and bill every hour worked

Plan work on task boards, log time from a timer or a timesheet, and watch budget and hours used on each project. Approved time goes straight onto the client's invoice.

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Projects, tasks and time tracking are included on every plan; timesheet approval and commissions start on Team.

Animated illustration with sample data.What the animation shows:
  1. On the Brand refresh and website project's task board, the menu on "Logo concepts, round 2" starts a timer.
  2. The timer runs on the card and in the top bar.
  3. "Brand guidelines" is dragged from In Progress to Done, and the board confirms the move with an Undo option.

The problem

Sound familiar?

How it works

Plan, track, bill

  1. 1

    Set up the project

    Link it to the account and opportunity, apply a task list template, and set the budget, billing rates or hours purchased.

  2. 2

    Work the board

    Tasks live in lists with board and table views, statuses you define, assignees and due dates.

  3. 3

    Track time

    Start a timer, add time manually, or enter a start and end time. Time rolls up from tasks to the project.

  4. 4

    Approve and invoice

    The team submits weekly timesheets for approval, then you bill unbilled hours on an invoice or let a Flow do it each period.

In the app

The real screen

Captured from a demo workspace, not a mock-up.

A client project with its task board, budget used and hours logged by the team
  1. Task board
  2. Budget used
  3. Hours logged by person

What you get

Budgets and hours used
Track progress as a percentage and hours used against hours purchased, with top-ups for hour-based retainers.
Task list templates
Apply your standard set of tasks to a new project in one click, and reuse status sets across the workspace.
Timesheets with approval
Weekly timesheets show billable hours per project and go to the Approvals hub for sign-off on Team and above.
Project timeline
See activity from the project and its tasks in one place, filtered by changes, tasks, time, comments or Flows.
Commissions
Set commission plans with split percentages per team member on a project, and see the impact on each invoice.
Time from anywhere
Log time from the task page, the timer, the API or your AI assistant. Each entry appears once on the task timeline.

Read the documentation

Works with

Used by: agencies, consultancies, creative studios, event planners

Compare: vs HoneyBook, vs Dubsado, vs HubSpot, vs Pipedrive

Projects and time tracking: questions

Something else? Ask us.

  • Can I plan team capacity or schedule resources?

    No. SparkDesk does not have resource or capacity scheduling. You can see hours logged and budget used on each project, and assignees and due dates on tasks.

  • Can I track time against a block of purchased hours?

    Yes. Projects support hour-based funding with top-ups and show hours used against hours purchased.

  • How does time get onto an invoice?

    Add a project's unbilled hours to an invoice, generate a draft invoice from unbilled time, or clip the client timesheet and invoice Flow to the project so it happens every period.

  • Can I track time on my phone?

    Yes. Add SparkDesk to your phone's home screen and it works like an app, with a bottom tab bar and quick create, so you can start and stop a timer from anywhere. It installs from the browser; there is no App Store or Google Play listing.

Run your next client project in SparkDesk.

Start a 14-day free trial of any paid plan. No card needed, and you can drop to the Free plan at any time.

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